How Many Schools are using School Management Software?

If you’re planning to compete with the top schools today and wish to keep pace with the onset of the advanced new technologies springing up every minute, having school management software becomes a must. The most commonly used School Enterprise Resource Planning or ERP software claim clienteles of a wide range of schools all over the nation. Not only do these software’s make it easier for you to carry out day-to-day procedures in the school administration, but these also largely affect the speed and ease with which these tasks are carried out.

What You Need To Know

1.            Complexity is a Myth :-

Most schools trying to venture into the shift between offline and online school management system think that it will be hard to come up with the new technology. This isn’t actually true. The School ERP software’s are designed to suit your needs and to unload some burden in the administration processes, not to make your life harder. Anyone with a basic knowledge of computers can easily operate the school management software employed. No need to hire IT experts, you can easily figure out things by yourself!

2.     Not only for the Elite:-

School ERP and related school management software’s are not only for those with fame and money – small scale schools with limited resources can also have access to efficient and advanced software. These systems cover a wide range of affordable prices and technicalities based on your needs, so you may not actually require an expensive School ERP with lots of features; but just a simple and affordable ERP with few features.

3.     Popular Choice:-

With four main boards – CBSE, CISCE, IB and State Boards – an incredible range of schools from the very best in metropolitans to even those in small towns and cities employ cloud-based school management software. The ease of use in long term and the highly improved efficiency of workforce are the main reasons for this adaptation to online platforms.

What You Get

1.     Good for Everyone:-

Whether it is the teachers, the students, the parents or the school staff – School ERP makes everyone happy. The teachers and students can access their performance evaluations as well as learning portals from anywhere, anytime with the cloud based ERP. The parents needn’t worry about the safety of their child and track buses/transport with GPS. Work between different departments of the school administration has never been easier, saving manual labor, time and effort.

2.     Saving the environment & Security:-

Less paperwork and more stuff online means saving the environment as well. Your school processes are not only protected with an all-time accessible backup, but also work to reduce the harm done to environment by saving tones of paperwork. Power blackout or short circuit? Worry not; the School ERP has got you covered!

While the School ERPs seem to be indeed a tool for the future, the quick and easy integration with your school administration processes such as accounts, examination, admission, learning (e-learning) etc. make it desirable for any institution to adopt and acquire as soon as they can.

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How do you choose the best service provider for a School ERP?

From the plethora of options available for products in the markets today, it is no easy task to choose the product that is best for you. Similarly, once you have decided that your institution needs an Enterprise Resource Planning (ERP) software, it can prove challenging to pick out the best service provider for you.

So, here are some tips on how to choose the best School ERP for your institute:-

1.    Easy to Use & to Adapt -

When bringing in new software to your system of administration of the school, the most important thing is that it is easy to learn to operate the new system by your staff as well as the students. The main purpose of a School ERP is to decrease burden and make things run smoothly and quickly, one that is difficult to work with will only create more problems.

2.    Flexibility & Scalability -

Again, the chosen software must not create problems for you after sometime it is installed. It should have some amount of flexibility to be customized as per your needs at some point in the future so that it is easy to incorporate changes for new timetables, new marking systems for attendance etc. Also, the School ERP software you use must have a measure of Scalability in it to account for the growing student body/staff given some time.

3.    Learning impact and features -

A School ERP’s most rewarding job is probably the enhanced learning experience. With this software, doubt sessions between the teacher and students can be conducted online and student’s performance records accessed. It is important to have these performance evaluation charts and rankings accessible to the staff clearly so that the school can improve upon a child are learning capabilities. 

And finally,

4.    Reliability and Long-term support -

The software you choose should be reliable tried and tested and preferably come with a back-up/recovery option. This is to ensure restoration of important files and entries in case the system might crash/cannot be accessed.

The above pointers are more than enough to help you achieve your goal of getting your dream School ERP software for your school!

Authored By -
Mitushi Gupta

Why is ERP software important for every school Management?

Imagine the long and painstaking process of admission into a college, or a school. If the institution has not switched to an ERP (Enterprise Resource Planning) software base, it is likely that you will be running around from one office to the next and return victorious but irritated by the procedure. In the Digital Age we require everything to be fast, efficient and easy. This is where the School ERP system comes into play.

When people are doing everyday tasks from manual data entries to inter-departmental processes and resource allocations, some “human error” is bound to result in more frustration and mistakes that cost you as well as the institution precious time and money. The job of a School ERP system is to basically integrate the various departments (Accounting, admin, attendance, examination etc.) for smooth functioning in and between these departments.

The reason why every school must have an ERP - 

·         Accessibility:-

An Enterprise Resource Planning Software fulfills the needs of the students, teachers and the school staff to stay connected and access the network from wherever they are. You can check your child’s grade or even submit his fees on-the-go.

·         Integrated Graphics:-

Whether it is the annual/monthly report of attendance or performance reports of students, all data can be accessed along with different parameters by the teachers and staff to better judge the students abilities and growth and further help in deciding the next course of action in teaching methods.

·         All-time Communication

Ever started studying at home and had doubts that only your teacher could answer? With a School ERP, the students can interact and have discussions with their teachers online, with the parents also kept in the loop with direct parent-teacher communication online. 

·         Inter – Department Processing

A school ERP also solves the biggest and most difficult task of coordination between the various departments of the institution. For example, if the administration wants the fee record of a student, usually the student and the parent are responsible for running around between departments to get the job done. With the ERP, everything is on a cloud-based platform and hence easily accessible to those in need of information. Things run smoothly, quickly and efficiently.

A School ERP thus provides you with a highly effective way to organize and manage your day-to-day tasks quickly without any hassle and error. 

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